Import / Export Documentation & Shipping Procedures

COURSE OVERVIEW

In today’s globalised economy, efficient import and export processes are crucial for businesses engaged in international trade. Companies must navigate a complex landscape of regulations, documentation requirements, shipping procedures, and compliance standards to ensure the smooth movement of goods across borders. Failure to meet these requirements can result in costly delays, fines, or legal implications, making it essential for professionals in the industry to have a thorough understanding of the necessary documentation and procedures.

This course provides participants with comprehensive knowledge of import and export documentation, shipping procedures, and regulatory compliance. It is designed to equip logistics, procurement, supply chain, and trade professionals with the skills needed to effectively manage international shipments while ensuring adherence to global trade regulations. The program will cover key topics such as the purpose and functions of various shipping documents, customs clearance procedures, Incoterms, international trade regulations, and risk management strategies in global trade.

By participating in this two days program, attendees will gain practical insights into how to prepare and process key documents such as commercial invoices, packing lists, bills of lading, certificates of origin, and letters of credit. The course will also explore the roles of different stakeholders, including customs authorities, freight forwarders, shipping agents, and financial institutions, in facilitating the smooth execution of trade transactions.

Through real-world case studies, interactive discussions, and hands-on exercises, participants will develop a deeper understanding of best practices for managing import and export processes efficiently. Whether new to international trade or looking to enhance expertise, this course will provide valuable knowledge and practical tools to optimise the organisation’s import/export operations while ensuring regulatory compliance and minimising risks.

LEARNING OUTCOMES

By the end of this workshop, participants will be able to:
√ Understand the principles, significance, and fundamental concepts of import and export in international trade.
√ Identify major trade facilitation organisations, including customs authorities, shipping lines, freight forwarders, and financial institutions.
√ Recognise common global trade challenges such as regulatory compliance, tariffs, and logistics issues.
√ Navigate the end-to-end process of importing & exporting goods, including customs clearance, freight forwarding, and shipment  tracking.
√ Gain knowledge of Malaysian customs procedures, regulations, and legal provisions.
√ Understand and utilize Incoterms to determine responsibilities, risks, and cost allocations between buyers and sellers.
√ Understand key shipping documentation, permits, trade agreements, duties, and tax obligations.
√ Accurately prepare and manage essential shipping documents to ensure compliance with global trade regulations.
√ Select appropriate shipping methods (air, sea, or land) based on cost, urgency, and regulatory requirements.
√ Work effectively with freight forwarders, customs brokers, and carriers to ensure efficient transportation of goods.
√ Analyse the cost implications of duties, taxes, tariffs, and other charges in international trade.
√ Apply best practices to minimise delays, reduce penalties, and ensure full compliance with trade laws and regulations.
√ Identify potential risks in international trade, such as payment risks, shipment delays, and regulatory non-compliance.
√ Implement risk mitigation strategies, including insurance coverage, proper documentation, and contract terms.

WHO SHOULD ATTEND?

This program is highly recommended for shipping executives, logistics coordinators, procurement officers, supply chain managers, sales managers, and trade compliance specialists who are directly involved in import and export operations. It is also beneficial for finance and legal professionals responsible for trade documentation and regulatory compliance.

COURSE BENEFITS

Well-trained employees enhance compliance, reduce risks, and improve efficiency in import/export operations, minimizing delays and driving business growth. Businesses benefit from cost savings, optimised logistics, stronger supplier relationships, and a competitive edge in global trade.

TRAINING METHODOLOGY

This workshop employs a dynamic, learner-centred approach that blends theory with hands-on practice. Using a mix of interactive lectures, real-world case studies, and collaborative group activities, participants will engage in role-playing scenarios, problem-solving simulations, and peer discussions to reinforce key concepts.

TRAINING PREPARATION

Participants must ensure they have a laptop or computer equipped with a camera, microphone, and speakers, along with a stable internet connection for this online session conducted via Zoom.

TRAINING DURATION

Full 2 days training (9:00 am – 5:00 pm)

HRD CORP REGISTERED PROGRAM ID NOS
1000159702

PUBLIC PROGRAM COURSE FEE

Single Registration – RM 1,250.00 nett per participant

Group Registration – RM 950.00 nett per participant

(For 4 participants or more from the same organisation)

(The fee covers training materials, lunch, coffee/tea, snacks, supplementary notes, a detailed training report with assessment and a Certificate of Completion)

IN-HOUSE TRAINING ENQUIRY

For more information regarding our In-House/ Public Program courses, please email us your inquiry at sales@progresslink.com.my
or to speak to our Sales Consultant at + 604- 297 6881 or 011-1289 6881.

For public program schedules, please visit our website: www.progresslink.com.my

Register with us today! Training fees are eligible for claims under the HRD Corp Claimable Courses scheme.

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